In order to have a good reputation as a medical transcriptionist, you not only need to have a quality work record, you are also to be reliable enough for keeping confidential all the medical data that pass your hands.
Medical transcriptionists working in a medical transcription company usually adheres to the Health Insurance Portability and Accountability Act (HIPAA) standards, but if you are working from home, you must follow certain steps keep medical records secure and confidential.
Firstly, keep your office in a private place out of the reach of family and friends so that all the medical data – the voice recordings and the transcribed information – are beyond anyone’s reach.
Protect your medical transcription work on the computer with passwords and keep your anti-virus software updated. Again, keep the firewall on whenever you are connected to a network and when sending files to your client, make sure the files are transmitted over a secure computer network.
Encrypt e–mails that contain queries and information on the medical records. Lastly, back-up your medical transcription work periodically on an external drive.
